Tuesday, August 25, 2009

Tip for Tuesday - Writing Related - Word Tips

This is a repeat but probably worth repeating because we all forget, if we don't use these keys often enough:

(By holding down the Ctrl button and the additional key listed, you will have the following results):

Ctrl+O Opens a previously saved document
Ctrl+W Closes the current window without exiting Word
Ctrl+N Opens a new Word document
Ctrl+S Saves the current document with its existing file name
Ctrl+P Prints the current file
Ctrl+A Blocks all the text and graphics in the document you are in
Ctrl+C Copies the blocked text, Copies the blocked text, Copies the blocked text
Ctrl+V Pastes the copied text
Ctrl+Z Undoes the last change you made
Ctrl+Y Is a “Redo” button, if you’ve cut text and want to put it immediately back Ctrl+Y is the answer
Ctrl+X Cuts and removes the text you’ve blocked (hint: you can use this with Ctrl V)
Ctrl+F Find button – you can search for particular text using this button
Ctrl+U Underlines selected text
Ctrl+I Italic button – for all highlighted material
Ctrl+B Bold
Alt+F4 Exits Word


Ctrl+End Moves cursor to the end of the document
Ctrl+Home Moves cursor to the beginning of a document
Ctrl+E Centers highlighted text
Ctrl+J Justifies a paragraph
Ctrl+L Aligns the text to the Left
Ctrl+R Right aligns text
Ctrl+Shift+W Underlines words but not spaces
Ctrl+Shift+D Double Underlines text
Ctrl+Shift+> Increases blocked text two points
Ctrl+T Creates a hanging indent
Ctrl+M Indents a paragraph from the left
Shift+Enter Inserts a line break
Ctrl+Delete Deletes one work to the right
Ctrl+backspace Deletes one work to the left
Ctrl+2 Double spaces blocked text or text in paragraph you’re in
Ctrl+1 Single spaces blocked text or paragraph you are in
Ctrl+5 Makes line spacing 1.5 in text
Shift+enter Inserts a line break (or inserts a hard page return) whichever you want to call it
Ctrl+[space bar] Removes all formatting from selected text

While holding down the Alt Key, click on some text with the mouse and drag the cursor You’ll get a highlighted vertical column that you can cut and/or paste, or delete, or bold, etc.


Stephanie Faris said...

Great tips! I just have to print these out because no way can I remember them.

Here's a tip...if you're entering a web address in the address line, and it's a .com address, all you have to do is type in the word, then control+enter and it fills in the www. before and .com after. It took me a while to get in the habit but now I can't go to a .com without doing that!

Kimbra Kasch said...

Great tip - thanks Steph!

AnneB said...

Hi, Kim. AnneB from the Blueboards here. While these are Word for Windows tips, most of them also work on Word for Mac by substituting ⌘ for the Control key

Kimbra Kasch said...

Thanks Ann - I had no idea.

Lillian Robinson said...

My great time-saver short cut? Use the bookmarks. By inserting bookmarks at important events in my WIP, I can refer back to them instanting, instead of scrolling through the pages searching for it.


okay i am dealing with missing the fkeys 11-13, no LHS shift key, no arrow keys, no period keys, my little anne claire has ripped them all off.. some work w/out the key but some don't ... so anyhow. i got issues!

Anita said...

This post is getting printed! I can't wait to show off to my husband. Thanks!

MG Higgins said...

I love keyboard shortcuts and you've included a bunch I didn't know about. Thanks!

Nora MacFarlane said...

These are great, Kim. I'm one who has a Mac, so I'd use the command key. I'm putting these on my computer stickie program. It'll stay on the desktop.


Rena Jones said...

I always forget these!

Angela Ackerman said...

These are awesome! Most I didn't know about, lol. I do use Ctrl Z ALL THE TIME tho!

Thanks Kim!

Danette Haworth said...

Yes--very useful post!